We’re a $8+ billion, rapidly growing workforce solutions provider in the healthcare industry. We deliver tech-enabled services that help healthcare organizations meet and manage their contingent labor needs. We build and manage tech-enabled marketplaces for national and local healthcare talent and deliver contingent labor management solutions through our proprietary software platform. At Aya, we’re obsessed with creating exceptional experiences for our clients, clinicians, and employees. Our team members are responsible for incomparable customer experience, and we know that happy employees are critical to maintaining happy clients. We foster an entrepreneurial, high-energy, low-bureaucracy culture and value innovative thinking and creative problem solving.

Proposal Specialist, Sales Effectiveness

SalesSalesFull TimeRemoteTeam 5,001-10,000Since 2001H1B SponsorCompany Site LinkedIn

Location

United States

Posted

18 days ago

Salary

$63K - $77K / year

3 yrs expEnglish

Job Description

• Lead the RFP shred and develop the Proposal Project Plan outlining SME assignments, deadlines, compliance requirements, and escalation points • Schedule and facilitate all Color Team meetings (Blue, Pink, Green, Red), ensuring adherence to governance timelines and structured checkpoints • Monitor compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control throughout proposal development • Escalate risks related to timelines, compliance gaps, or SME responsiveness to leadership as needed • Facilitate Maroon and Gold Team review, incorporate Legal and Executive feedback, and manage final submission logistics • Submit proposals in advance of deadlines, retain proof of submission, and maintain complete documentation within the system of record • Lead internal debrief sessions, document lessons learned, and update proposal metadata to support continuous improvement • Understanding of the full proposal lifecycle from capture through debrief • Familiarity with gate reviews and color team governance structures • Knowledge of compliance requirements, documentation standards, and submission protocols

Job Requirements

3–5 years’ experience in proposal coordination, project management, capture management, or operations
Strong understanding of structured proposal methodologies (APMP, Shipley, or similar preferred)
Experience managing cross-functional teams in deadline-driven environments
Familiarity with government and commercial procurement processes
Experience with proposal/project management tools (Responsive, Monday.com, SharePoint, etc.)

Benefits

Free premium medical, dental, life and vision insurance
Generous 401(k) match
Aya also offers other benefits to those that are eligible and where required by applicable law, including reimbursements and discretionary bonuses
Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya’s general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling
Celebrations! We hit our goals and reward ourselves.
Company-sponsored virtual events, happy hours and team-building activities are always on the horizon — plus, you get a special treat on your birthday!
Unlimited DTO — we believe in time off!
Virtual yoga, meditation or boot camp classes offered daily