Healthcare Physician Partnership Manager - (Physician outreach) - Remote w/ travel

Department: Patient Recruitment

Employment Type: Full Time

Location: Alcanza Corporate

Reporting To: Marieke Cajal-Berman

Description

Key Responsibilities

• Establish and maintain strong relationships with physicians, specialists, healthcare administrators, (collectively HCPs), in assigned market.
• Conduct regular outreach to educate HCPs and their staff about active clinical trials and patient eligibility criteria, ensuring they are kept informed, engaged, and supported
• Coordinate informational sessions, lunch-and-learns, one-on-one meetings, calls, check-ins, and collaborative activities to promote study awareness and maintain ongoing relationships.
• Serve as a trusted resource for providers seeking guidance on referring patients to appropriate studies.
• Address provider questions about study logistics, patient support services, and site capabilities.
• Tailor outreach strategies based on therapeutic area and provider specialty.

• Support sites and patient liaisons in educating HCPs about available clinical studies and their benefits. 
• Collaborate with site staff to ensure referred patients are appropriately triaged and followed up.
• Monitor referral activity and performance metrics and identify opportunities to improve provider engagement and referral volume.
• Maintain database of HCPs, event calendars, contacts, and a calendar of provider touchpoints and ensure consistent follow-up and relationship nurturing
• Work cross‑functionally with recruitment and clinical operations to align messaging, collateral, and educational campaigns. 

• May oversee assigned staff and routinely assess activity, relationships, market/territory coverage and KPIs.  Train and mentor staff to ensure they are knowledgeable about role, referrals, and outputs.
• May oversee people management activities for team, including timecards, absence tracking, participation with interviewing, onboarding, performance appraisals, engaging with employee counseling, career coaching and other employment meetings. Manage assigned site staff, proactively identify and resolve issues, and work to ensure successful team operations.  

• Prepare regular reports summarizing performance against KPIs (HCP outreach volume, meetings scheduled, referrals received, impact on enrollment). 
• Assist in building workflows that improve provider engagement and recruitment efficiency. 
• Ensure all activities, actions, and correspondence complies with HIPAA, GCP, and company policies. 
• Facilitate meetings with internal stakeholders and external partners to communicate progress, nurture relationships, and address issues.
• Perform all other duties as assigned

Skills, Knowledge and Expertise

• Proficiency with computer applications such as Microsoft applications, email, electronic health records, web applications, and the ability to type proficiently (40+ wpm);
• Strong organizational, time management, problem solving, and project management skills to meet firm deadlines.
• Well-developed written and verbal communication and presentation skills. 
• Ability to effectively handle multiple tasks and adapt to changes in workloads and priorities
• Must possess a high degree of professionalism, integrity, dependability, respect of others, self-motivation, and exemplify a strong work ethic.
• Well-developed interpersonal and listening skills and the ability to work well independently and collaboratively within a team environment, building trusted relationships with clients, within the community, and with all levels within the organization.
• Ability to work under minimal supervision, identify problems and implement solutions
• Ability to handle highly sensitive information in a confidential and professional manner, and in compliance with HIPAA guidelines
• May be required to travel up to 75% of the time, dependent on business needs.

Benefits

• Full-time employees regularly scheduled to work at least 30 hours per week are benefits-eligible, with coverage starting on the first day of the month following date of hire. 
• Medical, dental, vision, life insurance, short and long-term disability insurance, health savings accounts, supplemental insurances, and a 401k plan with a safe harbor match are offered.