Wikimedia Foundation
Imagine a world in which every single human being can freely share in the sum of all knowledge.
Executive Assistant – CEO
Location
Arizona + 30 moreAll locations: Arizona, California, Colorado, Connecticut, District of Columbia, Florida, Idaho, Illinois, Iowa, New Jersey, New York, North Carolina, Ohio, Oklahoma, Oregon, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Pennsylvania, Rhode Island, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming
Posted
1 day ago
Salary
$37 - $49 / hour
English
Job Description
• Manage complex calendar scheduling for the CEO, with internal and external stakeholders across time zones
• Support scheduling Board and Committee meetings
• Arrange domestic and international travel arrangements for the CEO
• Prepare and submit expense reports and manage reimbursements for the CEO and Board of Trustees
• Partner with the internal Admin team on scheduling logistics related to cross-team initiatives and projects
• Support logistics and planning for in-person events including venue selection and catering
• Support scheduling and project management work for other Foundation special projects as needed.
Job Requirements
- Exceptional attention to detail and strong commitment to accuracy
- Experience consistently producing high-quality work, managing multiple tasks, and executing under deadlines, occasionally during high-pressure situations
- Proven track record of handling confidential and sensitive information with discretion and professionalism
- Experience anticipating prep and coordination meetings for large scale and strategic projects
- Demonstrated ability to work independently and as part of a team
- Excellent organizational and communication skills
- Experience working with organizations both inside and outside the U.S.
- Experience working in the non-profit sector and/or a tech-focused organization
- Enthusiastic about finding ways to add culture-building and connection opportunities and/or creative touches to your work
- General understanding of the existing landscape of the Wikimedia movement
- Passion for our mission to share free knowledge with the world
Benefits
- Competitive salaries
- Professional development opportunities
- Remote work options
