Chief of Staff – Chairman

Full TimeRemoteTeam 51-200Since 2013Company SiteLinkedIn

Location

United States

Posted

6 days ago

Salary

Not specified

Bachelor Degree7 yrs expEnglish

Job Description

• Serve as a trusted advisor and thought partner to the Chairman, helping shape priorities, evaluate opportunities, and support informed decision-making across businesses and projects. • Translate high-level vision into clear plans, timelines, structures, and next steps that drive measurable progress. • Anticipate needs, identify blind spots, and proactively surface insights or recommendations to keep initiatives on track. • Lead AI-enabled initiatives from concept to live deployment, ensuring measurable business impact. • Design, prototype, and implement AI workflows, automation systems, and operational tools that increase leverage and speed across ventures. • Implement systems, processes, and tools that improve workflow, eliminate inefficiencies, and optimize the Chairman’s time. • Oversee information flow to and from the Chairman, ensuring the right inputs reach the right people at the right moment. • Establish operating rhythms, including dashboards, reviews, reporting structures, and communication cadences across ventures. • Establish aggressive execution timelines and hold teams accountable to them. • Drive a high-urgency operating cadence with tight feedback loops, clear ownership, and minimal bureaucracy. • Escalate risks immediately and directly when deliverables or response times fall short. • Lead high-impact projects from concept through execution, coordinating across teams, partners, and external vendors. • Manage special initiatives related to new business development, investment diligence, strategic partnerships, and corporate innovation. • Track progress, risks, deliverables, and KPIs, ensuring alignment with the Chairman’s goals and expectations. • Act as an extension of the Chairman in select meetings, communications, and negotiations, ensuring seamless representation and continuity. • Prepare briefs, talking points, memos, and follow-ups for internal and external engagements. • Help maintain and strengthen relationships with senior executives, partners, investors, boards, founders, and strategic collaborators. • Produce executive-level summaries, recommendations, presentations, and research that support strategic choices. • Synthesize information across businesses, markets, and teams into concise, actionable insights. • Drive follow-through to ensure decisions become outcomes.

Job Requirements

  • Bachelor’s degree in Business, Communications, Public Policy, or a related field; advanced degree preferred.
  • 7 to 12 years of experience supporting a senior executive, founder, principal, or chairman across multiple ventures or a complex operating environment.
  • Demonstrated experience building or implementing real AI workflows, automation systems, or AI-enabled operational tools—not just experimentation or prompt usage.
  • Proven record operating as a strategic generalist and project leader with exceptional judgment.
  • Ability to thrive in a fast-moving, entrepreneurial environment with shifting priorities.
  • Exceptional written and verbal communication skills with a polished, executive presence.
  • Highly organized, detail-intensive, and able to manage complex workflows across many concurrent initiatives.
  • Strong analytical and problem-solving skills with the ability to synthesize complexity quickly.
  • High integrity, emotional intelligence, and discretion in all interactions.
  • Advanced proficiency in productivity platforms, project management tools, and modern tech solutions that enhance executive efficiency.
  • Resourceful, proactive, and unflappable under pressure.

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