Infinity Business Services

Do what you do the best, OUTSOURCE the rest

Client Operations Executive

OperationsOperationsFull TimeRemoteTeam 51-200Since 2009Company SiteLinkedIn

Location

United States

Posted

15 days ago

Salary

$22K - $27K / year

High School0.5 yrs expEnglish

Job Description

• Manage and respond to emails, and ensure prompt, clear communication. • Schedule and organize meetings, appointments, and travel arrangements. • Handle routine data entry and data management tasks. • Assist with calendar management, ensuring alignment of schedules and priority tasks. • Provide excellent customer service by communicating effectively with clients and stakeholders via email, phone, or chat. • Maintain professionalism and clarity in all interactions, adapting style to suit various clients and team members. • Create, format, and organize documents, spreadsheets, and presentations as needed. • Maintain accurate and up-to-date records of files and data, using shared drives and databases as necessary. • Track key project metrics, deadlines, and progress, keeping stakeholders informed. • Support project management by tracking task completion, coordinating with team members, and managing deadlines. • Conduct follow-up on various tasks, assignments, and projects to ensure timely completion. • Assist with social media content scheduling, posting, and responding to inquiries if needed. • Monitor and report on engagement metrics, helping to maintain an active online presence. • Conduct online research to gather information on specific topics, prepare reports, and present findings concisely. • Assist with gathering competitive analysis, industry trends, or other data-driven insights as required.

Job Requirements

  • Proven Experience: 6 months to 1 year of experience as a Virtual Assistant.
  • Technological Proficiency: Comfortable with virtual tools like Google Workspace, Microsoft Office, Zoom, Clockify, Zoho, Asana/Trello, and CRM systems.
  • Strong Communication Skills: Excellent written and verbal communication; able to represent the brand professionally.
  • Time Management: Strong organizational and multitasking abilities; able to prioritise tasks in a remote work environment.
  • Attention to Detail: Accurate, thorough, and conscientious in every task.
  • Problem-Solving Ability: Resourceful in finding solutions, handling unexpected challenges independently.

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