• Support the Events Manager in planning and executing company-wide events (e.g., all-hands meetings, annual gatherings, celebrations, leadership summits, and culture events). • Coordinate logistics for in-person, virtual, and hybrid events, including venue selection, catering, A/V, transportation, room blocks, and materials. • Partner with leaders and key stakeholders to understand goals for each event and translate them into clear event plans and run-of-show documents. • Assist with planning and logistics for team offsites, including agenda support, activities, team-building sessions, and on-site coordination. • Manage day-to-day event logistics, timelines, and checklists to ensure all details are captured and executed on time. • Coordinate with external vendors (venues, hotels, caterers, transportation, production, etc.), including obtaining quotes, tracking deliverables, and managing onsite contacts. • Support contract routing and invoice processing, ensuring accuracy and alignment with budget guidelines. • Serve as a key point-of-contact during events, supporting setup, registration, wayfinding, troubleshooting, and breakdown. • Ensure event spaces are set up according to plan (seating, signage, décor, A/V, catering placement, swag, etc.). • Quickly address day-of issues with a calm, solutions-oriented approach to protect the Crew experience. • Partner with the Communications team to draft and coordinate event communications such as invitations, registration instructions, reminders, FAQs, and post-event follow-ups. • Help ensure events are inclusive, accessible, and aligned with Vital Farms’ values, considering diverse needs and perspectives. • Support development of event materials (agendas, presentations, name badges, signage, feedback surveys, etc.). • Maintain project plans, timelines, and status trackers for assigned events. • Track attendance, confirm RSVPs, and manage registration lists; support post-event reporting and feedback consolidation. • Partner with the Events Manager to track spend against budget and help identify cost-effective solutions where possible. • Maintain event-related documentation, templates, and process guides to improve consistency and efficiency over time.