MEDvidi

Revolutionize the way individuals perceive, access, and engage with mental health care

Medical Operations Manager

Full TimeRemoteTeam 201-500Since 2019H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

20 days ago

Salary

Not specified

Bachelor Degree5 yrs expEnglish

Job Description

• Serve as the primary point of contact for providers and internal teams regarding telehealth regulations, DEA requirements, PDMP, licensure, prescribing standards, and internal Medical Operations policies. • Interpret regulatory and policy requirements and provide clear, practical guidance that supports compliant care delivery without unnecessary escalation. • Identify recurring questions or areas of confusion and proactively recommend SOP updates, training needs, or workflow refinements to reduce operational friction. • Lead initial investigation, triage, and resolution of operational, clinical, or compliance-related issues raised by providers, support teams, or internal stakeholders. • Develop clear issue summaries, root cause assessments, and recommended resolutions prior to escalation to the Director of Medical Operations. • Act as a trusted operational partner to providers by ensuring timely, accurate responses to day-to-day questions impacting workflows, documentation, prescribing, and care delivery. • Support provider satisfaction and retention by reducing delays, confusion, and inconsistent guidance. • Directly supervise and manage the Provider Administrative Support Team, including offshore or overseas administrative assistants, in partnership with HR. • Maintain and continuously improve Medical Operations SOPs, decision trees, and escalation protocols in alignment with current regulations and internal standards. • Participate in a rotating weekend on-call schedule to support operational continuity and timely issue resolution.

Job Requirements

  • Demonstrated strength in answering and guiding regulatory and operational questions within a healthcare or telehealth environment.
  • Strong working knowledge of HIPAA, DEA regulations, state licensure requirements, PDMP, and telehealth compliance frameworks, mental health experience preferred.
  • Proven ability to investigate issues, synthesize facts, and recommend clear resolutions independently.
  • Experience supervising and managing support teams, including offshore or overseas staff, with HR partnership.
  • Ability to balance provider advocacy with firm compliance boundaries.
  • Highly organized, detail-oriented, and comfortable managing multiple concurrent issues in a fast-paced environment.
  • Clear, concise communicator, particularly in written guidance, issue summaries, and leadership updates.
  • Experience developing or maintaining SOPs, workflows, and operational policies.
  • Familiarity with EHR and CRM platforms and telehealth operational tools.
  • 5+ years of experience in medical operations, clinical operations, regulatory operations, or telehealth environments.
  • Bachelor’s degree in Healthcare Administration, Business, or related field, Master’s degree a plus.

Benefits

  • Coverage and On-Call Support
  • Competative Salary

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