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Role Description

The Project Coordinator - Bids is responsible for project-managing the end-to-end bid and rebid process for the business. This includes ensuring all RFPs and renewal bids progress in a timely, structured, and coordinated manner across key cross-functional groups such as Sales, Account Management, Finance, Operations, Legal, and Marketing. This position does not involve selling or negotiating deals; instead, it focuses on process discipline, governance, risk management, and cross-functional coordination to improve win rates, cycle time, and execution quality.

Remote role

What You'll Do

• Own the end-to-end project management of all bids, rebids, and major proposal responses.
• Create and maintain standardized timelines, milestones, and deliverables.
• Coordinate kickoffs, working sessions, and review meetings.
• Ensure all bid materials are timely, compliant, and aligned with internal strategy.
• Track status of all active bids and provide leadership updates.
• Act as the central point of coordination across Sales, Account Management, Finance, Operations, Legal, and Marketing/PDC.
• Escalate delays, conflicts, or issues and facilitate resolution.
• Maintain a centralized tracker for all RFPs, rebids, and proposals.
• Track key data points such as bid status, stage, approvals, submission dates, RFP deadlines, and contract end dates.

Benefits

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

Qualifications

• Strong knowledge of the RFP process.
• Excellent follow-up skills and high attention to detail.
• Intermediate Excel skills.

Preferred Qualifications

• Experience working on all aspects of an RFP, including the technical components and assembling accompanying proposals.
• Cross-functional experience with legal, finance, marketing, accounting, etc.

Requirements

• Minimum Education Requirement: Associate's degree or equivalent experience.
• Minimum Functional Experience: 2 years.