Accounts Payable & Travel Accountant

Company Overview:

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being. 

KMS is a two-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, we received the Providence Journal Rhode Island Top Workplaces award and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility

Position Summary / Objective:

KMS is seeking an experienced Accounts Payable & Travel Accountant to support the Finance team with a focus on accounts payable operations and administration of the corporate travel program. This role is responsible for processing vendor payments, managing employee travel reimbursements, administering corporate credit card programs, and ensuring compliance with company policies and government contracting regulations.

The ideal candidate will have a strong accounting foundation, experience with accounts payable processing, and familiarity with travel expense systems such as Concur. This individual will work closely with internal employees, project teams, and finance leadership to ensure accurate, timely, and compliant financial transactions. 

Essential functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Process vendor invoices and employee expense reimbursements in accordance with company policies and approval workflows.
• Maintain the accounts payable subsidiary ledger within the Deltek Costpoint accounting system.
• Review invoices and expense reports for proper coding, documentation, and approval prior to payment.
• Prepare and process payment runs including checks, ACH, and wire transfers.
• Investigate and resolve payment issues including returned ACH transactions and vendor inquiries.
• Support monthly close activities by reconciling AP-related accounts and preparing related schedules.
• Assist with audit requests and provide documentation supporting accounts payable transactions.
• Ensure compliance with internal controls, company policies, and government contracting regulations.
• Serve as the primary administrator for the corporate travel and expense system (Concur).
• Process and audit employee travel reimbursements for compliance with company travel policy and applicable federal regulations.
• Manage corporate credit card program including reconciliation, monitoring activity, and ensuring timely submission of expense reports.
• Act as the primary point of contact for employees regarding travel policies, reimbursements, booking discrepancies, and system support.
• Monitor travel card activity for compliance and ensure accurate documentation is maintained.
• Maintain and support corporate travel policies and procedures.
• Support purchase order processing and reconciliation within Costpoint.
• Assist with cash management activities including payment planning and monitoring disbursement requirements.
• Participate in year-end close activities and preparation of audit support documentation.
• Provide backup support to other accounting functions as needed.
• Perform other finance and accounting duties as assigned. 

Required education and experience:

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 3–5 years of accounts payable and/or travel expense administration experience.
• Experience with Deltek Costpoint and Concur strongly preferred.
• Familiarity with government contracting environments and compliance requirements preferred.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment.
• Excellent communication and interpersonal skills with the ability to interact effectively across all levels of the organization.
• Strong organizational skills and ability to work independently with minimal supervision.

Preferred education and experience:

• Experience supporting finance operations within a government contracting environment.
• Experience administering corporate credit card programs and travel expense platforms.
• Familiarity with FAR cost allowability and travel reimbursement compliance.

Additional eligibility requirements

Work authorization/security clearance requirements:

None

Other Duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility:

None

Work Environment:

This role works fully remote. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 20 lbs.

Position Type/Expected Hours of Work:

The typical workday is eight hours in length. Some flexibility in hours is allowed, with concurrence from the supervisor. Attendance at prescheduled mandatory meetings is required. Must be available during the core work hours as determined by your contract/location and must account for the required number of hours in a pay period to maintain Full-time status.

Telework:

• Telework may be allowed up to 100%.  

Travel:

• Ability to travel CONUS.
• Travel up to 10% may be required.

Benefits and Additional Compensation:

KMS offers a competitive benefits packaging including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

AAP/EEO Statement:

KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

KMS Solutions is a drug free workplace.

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